hr management

The success of an organization depends on its people. Therefore, a comprehensive and cloud-based HRMS software is an integral part of the IT ecosystem for the business. With a wide number of key modules to define the structure of an organization, manage the employee information, and gather the input, there must be a solution that offers a paperless alternative to the tedious work.

These HR Management solutions can go a long way in getting the best out of a workforce and people. With this thought in the mind, the Zoho People was developed in the year 2008 to complement the suite of business applications. In the years ever since, the team of Zoho has been dedicated to evolving Zoho People along with the needs of HR across various industries, adding new features and improving the present functionalities.

From a set of HR tools that can simplify how an organization is overseen, a comprehensive leave and attendance management system can be added, which can then serve as an intricate performance module, help in flexible automation, and offer customization tools as well.

In this blog, we will understand how to build a happier workforce with Zoho People. However, before that, let us begin by understanding what Zoho People is in detail.

What is Zoho People?

Zoho People is actually a cloud-based HRMS software that is developed by the very famous Zoho Company. It is an important part of the full suite of the web-based business applications that are targeted at small and medium scale organizations. Zoho People allows users to manage their workforce and contracts. It is very easily customizable and is packed in a neat and simple interface just like all the Zoho solutions.

With the help of Zoho People, an HR team can easily access the information from your on-site computers or their mobile devices. This makes employee communication way easier because the workforce gets a chance to check their schedules on smartphones and tablets. In addition, the employees can request time-offs from there and submit their reports as well.

Moreover, the platform also enables all the employees to communicate and collaborate at any time using a secure internal company hub powered by Zoho. From a management point of view, one can use Zoho People to sync the data with the other systems and make use of accurate and real-time analytics. The best thing is that Zoho People is offered at a very flexible pricing scheme which is just perfect for small and medium enterprises. Zoho People is best used with the other modules in the Zoho suite.

The benefits that are offered with the Zoho People login go a long way in building a happier workplace. Keep reading to know more about these benefits and understand the functionality of Zoho People in complete detail.

1. Centralized Information

With the help of Zoho People, one can centralize the records and have all the employee information available in one secure hub, which is then accessible to the permitted personnel via any device. The platform uses webhooks and open APIs for making the entire system customizable and scalable. This further signifies that it will seamlessly integrate with the current software investments as well as the future changes that might seem fit.

Zoho People also enables in processing the performance appraisal cycles. There are tracking and goal setting features to strengthen data analytics and performance at the same time. A well planned and a self-appraisal feature is also available for getting the employees to be much more reflective of their performance and position. This gets enhanced with the help of a 360-degree feedback feature that improves the reviews and collaboration.

In addition, the employees and managers can use the Zoho People to prioritize the tasks, create various checklists, approve actions, schedule alerts, and manage integrations amongst other things. Besides this, reminders, notifications, and feeds are also available in real-time. This helps in keeping everyone on the board when it comes to reviewing the status of projects. Moreover, the employees and managers of an organization can also communicate effectively with the help of Zoho People. All this is accessible with the help of devices running on iOS and Android.

2. Employee Benefiting

With the help of Zoho People login, not only the managers but the employees get benefitted as well. This means that Zoho People is not designed to help the managers but also the workers in the organization. It is rather made to be very comfortable and accessible through the help of its self-service portal.

In this platform, the employees can update their HR data by themselves if they change their residences or civil status. They can also log in to the portal and update their time and attendance data themselves.

In addition, the employees can file their travel requests, travel documentation, and reimbursements if they ever find themselves caught in a scenario of sales appointments or attending conventions. Processing all of these both from the employer’s and the employee’s perspectives is made way easier with the integration of an HR Management solution like Zoho People.

3. Drag and Drop Customization

Zoho People comes with built-in forms that all the human personnel might need such as the leave request forms, training request forms, different kinds of claims, and much more.

The drag and drop customization feature come in a huge benefit in the sense that it helps in dragging and dropping fields while editing their properties and having forms unique to the company’s requirements. These forms can also be integrated with the Zoho Wiki as an embedded form with the company’s intranet for increasing the efficiency of staff and doing away with all the paper forms.

For instance; if a member of an organization wants to take leave for a week then all they would need to do is to just navigate to the relevant section in the company wiki and submit the leave request accordingly, which will then get approved by the manager. This leave date gets logged into the Zoho People against personal record and can be exported at any time when it is required.

4. Efficient Data Management

The HR data is very often spread in multiple tools. There are numerous applications such as HCM, Finance, Payroll, etc. The entire process of connecting these data points becomes the most difficult part of every platform if purchased from different vendors and built on a different code base.

With the help of a cloud based HRMS software like Zoho People, the entire game of data management changes. The thing with Zoho People is that it has its own analytical engine which is used as a business intelligence tool. When used with Zoho Reports, it helps in connecting the data from multiple sources and brings them into visually appealing dashboards. This helps the HR departments to take informed decisions with extremely important and insightful data points.

The implementation of an HR solution like Zoho People helps in handling the administrative and data side for companies while saving the HR employee time. Besides this, the technology also has a self-service option that enables the staff to access the data held on them and manage other details. HR teams can moreover notify the staff and take relevant actions needed to make company announcements or change policy updates.

Zoho People actually offers an affordable and an essential package priced nominally with the addition of more features such as a complete feedback, additionally priced modules and the timesheet management.

5. Performance Management

It is important to understand that the people of an organization are entirely responsible for driving a business. The better the reviews, the stronger is the performance of an employee. With the help of Zoho People login, organizations can access continuous feedback systems while evaluating employees with customized performance appraisal methods.

Performance management also allows peer review through which the employees can review their peers and can in turn be reviewed by them all through the year. Peer review helps the manager to gather important insights about all the members of a team. Additionally, if the employees do not wish to reveal their identity, they can choose to give anonymous feedback at any time.

Other than this, there are also benefits of multi-rater feedback for getting everyone’s input, setting goals to achieve growth, tagging your skill set, assessing the KPAs, checking employee competence, offering continuous performance reviews, streamlining appraisals and recording a detailed performance on the basis of reports and analytics.

6. Employee Training

All organizations are different in the way they operate and in turn all the workforces are different too and so are their learning needs. The learning management system offered by Zoho People is actually an intuitive and a cloud-based feature that streamlines the training across an organization while enabling fast and much better learning experiences.

Irrespective of the industry to which an organization might belong, the Zoho learning management system helps in building a culture that helps in adapting to different learning styles with benefits like self-paced learning and blended learning.

Besides this, benefits such as end to end customization, creating an engaging learning experience, having an integrated training and learning platform, getting regular insights into the training program are some other pros of the learning management system.

7. Seamless HR Management

To make sure that an organization experiences a seamless HR management, Zoho People offers all the tools that are needed for helping the HR staff and the employees to stay efficient, productive, up-to-date and manage things on the go.

Some of the benefits such as attendance tracker, onboarding, leave tracker, keeping track of time, and handling the shift schedules are what make seamless HR management possible.

Conclusion

All the people who work in an organization including the employees, HR staff, managers, etc. deserve the best working experience. With the implementation of the Zoho People platform, it is possible to offer a customer-like service experience and bring the HR service delivery to a central and more integrated place.

With the assistance of self-service options and solutions like case management, employees can have easy access to all the services they need while freeing up the HR for any non-routine task.

The team of Encaptechno helps in expert implementation of the Zoho People platform that helps organizations for working with people at any time and at any place. If you wish to do more on the go then get in touch with the team of Encaptechno today and get the process of Zoho People started.